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Great read. I am getting ready to hire an assistant myself but would like to know more about a pay structure for a licensed assistant. Would it be a good idea to start on a commission base pay or should i start with an hourly wage ?
I work as a Virtual Assistant for a number of real estate agents as well as a few other clients in different industries. I do anything from ordering them lunches, designing listing brochures to handling all social media campaigns and booking appointments. I see how I have freed up my clients – giving them more time for showing houses and less time struggling at a desk!
This is such a great article. I love your specific examples of when it’s time to hire.
Here are three tips I’ll add about how to find the right assistant:
- Many agents start with a part-time assistant. If you are doing this, make sure that the hourly pay is such to attract serious and qualified candidates. Also, ask questions to determine why part-time is perfect for them. You need to weed out the folks who really want full-time, but will take anything. They won’t stay long term.
- Often times in real estate, it works well to have a virtual assistant who will be working from their home. Be sure to ask if they have worked from home before. It sounds like a good idea for many, but until they’ve done it they don’t really know if they have the discipline to make that work. You don’t want them “testing it out” on your dime.
- Details, details, details. They need to manage lots of details in an assistant role. Make sure you add “hoops” through the process to see for yourself how they handle the details.
I’m happy to answer any other hiring questions any time. You can reach me at
Thank you very much for this article. I am
a new agent, only 6 months. I feel the stress of trying to do
It all. Doing every thing I can to build my business and never saying no to any opportunity has left me exsuated. I found a assistant in our office who is willing to trade her services for mine. I will show her how to
Market her agents on social media and she will shows me how to get organized and do flyers. Win! Win!
A banal article. Do we really need another article telliing us we are less prompt, our schedules confilct, and things are slipping through the cracks? Suggestion: stop stating the obvious and specifically tell folks what tasks to delegate. Maybe a “here’s what i do” schedule/list. Now that would be helpful. Busy professionals already know what the issues are. Our issues are how and what. Give readers something tangible and a “here’s exactly what you do” to solve these problems.
As a real estate assistant I cannot imagine how any busy agent can get by without an assistant. Sometimes I work from home, sometimes in the office. Because I handle flyer design, Web upkeep and some SEO as well as office details, my boss is able to do what he does best, list and sell real estate.
Great article Scott, I passed this onto an agent in my office whom I feel meets all 3 criteria. He is a top producer, and does a great job for his clients, but I can tell he is letting a lot of opportunities pass because he is simply too busy doing everything that an assistant could be doing for him. The previous comments all bring up good points, you need to make sure to find the right assistant, I’ve worked with some agents who rely on their assistants more than they should and it made it difficult to get the deal done.
Great information. I believe my primary job is to service my clients and when I am to busy with administrative tasks to properly service them, then it is time to get an assistant.
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